Do you need representation at a meeting with your faculty? Wondering how to apply for a Final Grade Appeal? Curious about how University policies affect you? Wondering where to go for support?
The University of British Columbia Students’ Union Okanagan was created to advocate for its membership, and is committed to ensuring that your voice is heard and that you are treated fairly at UBC. All advocacy cases are kept confidential, and UBCSUO’s advocacy services are free to UBCSUO Members. Check out this page for information on the types of advocacy issues as well as UBCSUO and other University supports & advocacy services.
The UBCSUO provides information and support to students facing the bureaucratic challenges and disciplinary committees of UBC. We strive to do our absolute best to provide students with information about UBC’s policies and procedures when they are in a formal conflict with the university. But, we are not lawyers, and do not provide legal advice! Rather, we are here to offer confidential and effective support to any undergraduate and graduate student at UBC in regards to the disputes outlined below.
If filing with the dean’s office doesn’t get you anywhere, you can file an appeal with the Senate’s Committee on Academic Standing here.
Communication is probably the most important aspect of the student/supervisor relationship. The Ombuds Office is the expert on building communication frameworks and resolving differences, so they can help you make your relationship more productive.
For everything except finals, you can contact your instructor first, then the head of your department to problem-solve a missed assessment. This includes papers, midterms, quizzes, and any other interim assessment. For finals, however, the process is more formal.
“Dropping a course” means de-registering from a course and getting a full refund on tuition and the whole thing gets wiped from your record and it’s like nothing ever happened.
“Withdrawing form a course” means receiving a “W” standing on the course and no letter grade. There’s a deadline for withdrawing, which depends on the length of the course and the session it’s offered in.
If you’re not satisfied with the quality of instruction in a course, you should contact the head of the department the course is offered in. The Ombuds Office can help you with that.
The primary criteria programs used in figuring out where to put you is your grades. Sometimes, however, your faculty will consider other qualifications. If you’ve worked in a field, or have some other experience, approach your faculty and ask if they will consider other qualifications. If you have to write an appeals letter, the Ombuds Office can help.
Every faculty has their own conditions for advancement from year to year. If you fail a year, you may appeal the requirement to withdraw. The Ombuds Office can help you put together an appeal. Before you do that, though, talk to your academic advisor, and they’ll help you determine your options.
If you have a dispute with your supervisor at a co-op or practicum placement, you should work with your faculty advisor or coordinator first. You should make this contact as soon as problems emerge in order to avoid complications – the sooner you address the problem, the better chance you have of solving it.
The Ombuds Office can be really helpful in this situation because your faculty advisor or coordinator is split in their responsibilities. They have to look after you, and they have to maintain their relationship with the employer. The Ombuds Office can help because they have no vested interest, and therefore no possibility of a conflict.