Any group of UBCO students can make a request to start a UBCSUO Club. Course Unions represent students who are registered with a current faculty at UBC Okanagan. We encourage members to check our Club Directory and Course Union Directory before requesting a new club to ensure that a similar club/course union doesn’t already exist. Once you have done so, you are ready to fill out our Club/Course Union Registration Form. You will need:
All members must be current UBC Okanagan students. Once you have registered, you may have alumni, staff, or members from the community join your club.
Your signing authorities are the executive members of your club/course union who oversee and approve the spending of your club/course union funds. While you may have more than three executive members, you may only have three signing authorities and they must also be executive members. We highly recommend that your President and Treasurer/VP Finance be listed as signing authorities. We do not accept e-signatures on page 2 of your registration form (your list of signing authorities).
All club executives are required to regularly check their club email for important information and updates from UBCSUO.
Once your club has been registered, it must be renewed each academic year by filling out and submitting our Club/Course Union Renewal Form. There is no official deadline for renewal; however, once the fall semester begins, clubs and course unions will not have access to services through UBCSUO until they have renewed. We do not accept e-signatures on page 2 of your renewal form (your listed signing authorities).
Once your club/course union is registered or renewed, you may add a logo, short write up, and a Facebook, Twitter, or website link to your section of the directory. Send the information you would like added to the Membership Outreach Coordinator and your section of the directory will be updated as soon as possible. Please note, your logo file should be a 138 pixels wide by 108 pixels high PNG file with a transparent or colour-filled background.
Each club/course union may have up to 20 posters printed per event. If more than one group is partnering together for an event, a maximum of 40 posters total will be printed. Note the following when designing your poster:
When your poster design meets the above criteria, you may submit it using the Poster Printing Request Form. Indicate the size you would like your posters printed: standard letter (8.5" x 11") or tabloid (11" x 17") sizes.
When putting up your posters, please refer to the following:
Failure to adhere to this policy will result in your posters being removed by University staff. For complete information, please refer to the Campus Planning guidelines.
If you are hosting a BBQ event on campus, first make sure you book your event space using our Room Booking Request Form. Once you have confirmation of your booking, you can fill out and submit the BBQ Booking Request Form. All UBCSUO clubs and course unions are required to have at least one member or volunteer with Foodsafe certification overseeing any food preparation and a fire extinguisher on hand during operation of the BBQ. Fire extinguishers are available on the day of your event from the Campus Security Dispatch office, located in the ADM building.
We have a limited number of tables available for use on a first come, first served basis for club/course union use. Please come to our office at UNC 133 on the day of your event or contact the Membership Outreach Coordinator if you wish to request a table. Please note, UBCSUO tables are only available during office hours: Monday to Friday, 8:30am – 4pm.
UBCSUO has four debit/credit machines for club/course union use. To request a debit machine, please fill out our Moneris Machine Request Form. We will send you an email confirming your request once it has been processed. You must have two signing authorities sign off on your request; they can do so by stopping by our office once your request is approved. Debit machines may not be requested for longer than one week at a time.