You must ensure that you have booked space for your event and have received a confirmation of your booking from Central Booking Office via the Students’ Union.
If your event will have 50 attendees or greater, you will need to fill out and submit a Campus Security Event Application Form to Campus Security no less than 10 days prior to the date of your event.
If you are planning to serve alcohol at your event, you must fill out and submit the Campus Security Event Application Form no later than 30 days prior to the date of your event. The form is available on the Campus Security website:
http://security.ok.ubc.ca
If you require tables, chairs, or other equipment through Facilities Management, you must fill out and submit a Facilities Management Event Application Form to the Student Associations Coordinator no later than 21 days prior to the date of your event. Please ensure you have your space booked and Campus Security Event Application Form approved prior to submitting a form with Facilities Management. The form is available through the Student Associations Coordinator.